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Everything You Need to Know About Data Archiving

By February 17, 2021No Comments6 min read
Data Archiving

Organizations have access to large datasets now. There are various new technologies like AI and the IoT that are producing big data. The storage costs have also decreased with time. Organizations can store more data for very little cost. They can feed this data to advanced technologies like AI and big data. These technologies are helping organizations in making informed decisions.

However, this data will need a home. Organizations are mostly using cloud storage or data centers for storing these large datasets. It is impossible to store these large datasets in the in-house data center. Archiving these large datasets will be a big challenge for your business. The archiving process will be beneficial for some organizations. However, it is not practical for every business. In this article, we are going to about data archiving.

Advantages of Data Archiving

  1. Reduced Cost: Your data will be stored in high-capacity media. These storage devices have low performance when compared to new storage devices. Thus, they are cheaper when compared to other storage devices. You can use these devices for storing a huge amount of data. The operation costs of these storage devices are also lower. Thus, large organizations can save a lot of money by using data archiving. However, you should have access to a large number of datasets.
  2. Better restore performance and backup: Data archiving will ensure that you can create data backups. It will help you in reducing the size of your data backups. You can use it for eliminating the restoration of useless and unnecessary files.
  3. Prevention of data loss: Data archiving can help you in preventing data loss. It will reduce the ability that your employees have to modify data. You will always have access to large datasets. In case of accidental deletion, then you can use data archives for restoring your data. This will help you in protecting your organization from data loss.
  4. Increased Security: Data archiving will help you in removing documents from circulation. This will help you in limiting the attack vector. The probability of malware infection or cyberattack will decrease if you have removed the documents from circulation. Attackers can’t target the data if you have already archived it. You can also implement better security controls for protecting your archived data.
  5. Regulatory compliance: Data archiving will come with built-in policies. These policies will ensure that the records are kept with proper indexing. This will ensure that your data will be more retrievable. It will also help you in following various regulatory compliances like PCI DSS and HIPAA compliance. Thus, you don’t need to worry about unnecessary compliance violations.

When does Data Archiving work?

Data archiving can sometimes help you in modernizing your organization. It will offer you better solutions. If you are using the right solutions, then you can save a lot of money. A data center archive is the best place to store your physical tapes, files, and information. This transfer will help you in creating better stability. You can easily search through the archives.

If you have outdated systems, then it is a sign that data archiving is important for your business. Obsolete systems can be bad for your business. You can lose access to the files that you hold. The software will also become irrelevant wilt time as the tech world is moving rapidly. The current data storage setup will be considered irrelevant in some years.

Organizations can’t lose access to their data. If the hospital system encounters errors, then it will be detrimental to your patient’s health. Data archive will provide better care to your users. It will help you in storing files, treatments, imaging documents, and other data.

Some of the data archiving centers will also help you in creating copies of files. This will ensure that you will always have access to the backup files. If you don’t have access to the original files, then you can use backup files for operating your business. You might be using hard drives for backing up and archiving your information. But, these devices can sometimes fail. They are unreliable when compared to cloud storage. Also, you can’t store huge datasets in these hard drives.

Most organizations need access to data archiving centers due to the amount of data that they hold. However, this statement is not applicable to every organization.

When Data Archiving doesn’t work?

In some cases, the drawbacks of data archiving will outweigh the benefits of data archiving. For example, a small organization won’t have access to a large database. Thus, it is better to use simpler storage methods.

If you are using more data systems, then you need to invest more money into storing your data. You need to hire experts and set up systems for storing your data. If your enterprise can’t afford it, then you should look for other options. You should try to use cloud storage for storing your data.

Cybersecurity is another very important factor that can impact your decision. Outdated systems can be big trouble for your organization. Thus, your organization will be vulnerable to various threats. If you are switching to a new data center, then you need to use better cybersecurity solutions. You need to invest more money in implementing these solutions.

The decision will ultimately depend on your IT budget and your organization size. Most organizations can use cloud or hard drives for storing their data. Thus, they don’t need to worry about using bigger data archives.


Data archiving can help many businesses in improving their data security. It has slowly become a common data storage practice. Organizations can use processes like data compressions for storing a huge amount of datasets. However, data archiving is not for every business. Large organizations can use data archiving for improving their efficiency and security. Businesses should analyze their data storage needs first. Most SMBs can use cloud storage for storing their data. You should also consider working with an MSP before you implement new technologies. Experienced MSPs like Bleuwire will help you in finding the best technologies for your business. They will help you in increasing your organization’s efficiency. If you need more information regarding Data archiving or cloud technology, then you can contact Bleuwire.

Contact us today to learn about Bleuwire™  services and solutions in how we can help your business.