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How to Migrate to Microsoft Teams

By May 7, 2020No Comments6 min read
Microsoft Teams Office 365

The modern workplace is very team-focused. Companies are slowly realizing this fact. Your employees spend most of their team in collaborating with each other. Also, most employees are now working remotely due to the pandemic. Thus, collaboration is the most important thing for these employees. Employees prefer real-time chat tools. They don’t want to use email for communicating with their team members. More than 50% of employees are already using social tools for managing communication.

Most SMBs are hiring remote employees for saving their money. Thus, collaboration tools are even more important for SMBs. It will help their employees in communicating with each other. Also, it will boost team productivity. Many teams are switching to the Microsoft Teams. It is easy to integrate MS Teams with other Office 365 products. Also, Microsoft Teams will help you in optimizing your efficiency. This tool is perfect for SMBs that have a limited budget. In this article, we are going to share some tips that will help you in migrating to the Microsoft teams.

  1. Identify your stakeholders

You need to identify your employees that are going to use Teams daily. Also, you need to identify the decision-makers for this migration process. Your IT department will help you in handling the backend activities. This will ensure a successful migration. If you have a small organization, then you will have a limited team. However, large enterprises will have a large group of stakeholders. You need to gather people from these three different key groups. These people will help you with planning the migration process. They should agree with your plan.

Each group has different skill sets. Thus, you should overlap their skills. This will help you in migrating to the Teams. Your IT department will bring their IT expertise. Most people are already using Office 365. You should address their needs. Your decision-makers will make sure that all your teams are on the same page. After that, you can start implementing your plan.

  1. Prioritize your business scenarios

This is the most important step. You need to identify all the different scenarios that your users will encounter. Microsoft Teams should help your team in accomplishing their daily goals. MS is already providing a FastTrack Productivity Library to its users. You will find various amazing examples in this library. Thus, you can adapt these examples according to your needs.

You should determine the teams that are working together. They will need a collaborative system for working with each other. Some of these groups are support organizations, finance groups, and product development. You should identify these different business scenarios. This will help you in optimizing your Team’s environment.

  1. Technical Planning

You should properly plan your migration strategy. Technical planning will help you in providing a good user experience to your employees. Companies that have more than 50 participants will get access to FastTrack. You don’t need to worry about buying it separately. This tool will help you in planning your migration process. It will help you in deploying Microsoft Teams in different phases. You should also review your compliance and security in MS Teams. This will help you in protecting your employee’s data. You need to ensure that you are following all the security compliances.

  1. Deploy your teams

It is important to do proper testing before deploying your Teams. Thus, you should select some early adopters and stakeholders. It is important to conduct an initial Team pilot with this group. You can try to test different scenarios during this phase. This will provide you a lot of important information. You will understand the advantages of Teams and Office 365. First, you should look for interested users. Also, you should select a prioritized business scenario.

You can start the migration process after the pilots are complete. Your users will give you feedback about the Teams. This will help you in modifying your migration strategy. If you have a large enterprise, then you can deploy the Teams in different phases. It is important to ensure that your business scenarios are integrated with your deployment plan. This will ensure that your employees are enjoying the benefits of Teams and Office 365.

You should consider the mobility factor. It is important to ensure that your employees can also access other Office 365 apps. This will help you in increasing the activity and efficiency of your employees.

The best thing about Office 365 apps is that you can also use it on mobile devices. You can use Office 365 apps like Office, Teams, SharePoint, and Outlook on your smartphones. Thus, you should also plan about these applications.

  1. Take Stock

First, you need to migrate to the Teams. After that, you should also check your user satisfaction level. It is important to ensure that Teams have increased your employee’s productivity. Your employees should be comfortable with the new tools. These tools should help your employees in collaborating with each other. The deployment process must be smooth.

It can be difficult to capture this feedback. If you have more than 2500 employees, then you can create your own public group. This will ensure that you can easily interact with your employees. If you have a small team, then you directly set up your channel in MS teams. Thus, you can directly capture their feedback in Teams. It is important to ensure that MS Teams are helping your employees.


Microsoft Teams is one of the most important tools for every SMB. You should create a solid migration plan. First, you should identify your stakeholders Also, it is important to prioritize your business scenarios. Your IT department should create a proper plan. If you don’t have a large IT team, then it will be difficult to create a migration plan. Thus, you should work with an MSP. They will help you in creating a migration plan. Your MSP will also help you in maintaining the integrity and security of MS teams. MS Teams is a very scalable platform. Thus, you can easily add new users. Your MSP will check Teams for security issues. This will help you in reducing security compliance risk. If you need more tips regarding Teams migration, then you should contact Bleuwire.

Contact us today to learn about Bleuwire™  services and solutions in how we can help your business.