How to Secure Your Company’s Email

-Email is still the number one service that companies use for communication. More than 94% of enterprises have experienced an email-borne malicious attack last year. According to a report by Mimecast, 55% of businesses have seen an increase in phishing attacks. Hackers are using complicated attacks for attacking organizations. Thus, it is important to protect your organization from attackers.

Companies use email for sending important information like customer account and private employee’s number. They also use it for sending proprietary materials. Thus, email security is one of the most important for businesses. It is important to make sure that unauthorized people can’t access your email. In this article, we are going to tell you how you can protect your company’s email privacy.

1. Encrypt your server and email connections

It is important to make sure that you are sending encrypted email. If you are sending email without encrypting them, then hackers can intercept them. Thus, you must use email encryption software for encrypting your emails. You have to also make sure that the connection between the servers is encrypted. TLS or Transport layer security will help you in encrypting your connection.

If you are encrypting your email, then you also need to make sure that your clients can decrypt your email. Hence, you need to provide decryption software to your clients. There are various email services that will allow you to use their website for decrypting emails. Thus, you don’t need to buy separate software for your clients. You can also use free tools like TrueCrypt for encrypting your emails.

2. Verify every email

It is important to make sure that you are only opening or sending verified documents. This will ensure that your employees are not downloading malware in your network. Also, it is important to make sure that the email was not altered by an attacker. There are various third-party tools that will help you in digitally signing your encrypted documents. Thus, your client can easily verify your email.

3. Use Strong Passwords

More than 5 million Gmail accounts were compromised in 2014. Hackers are constantly looking for new ways to hack into email accounts. Thus, it is important to make sure that your email account is protected. Most people use easy passwords. Thus, hackers can simply brute force your password. All they need to do is run a simple script on your computer.

You must always use a unique and complex password for your e-mail account. This will ensure that hackers can’t use a brute force attack for guessing your password. Most people use their name, birth date or social security numbers as a password. It is very easy to guess these types of passwords. You can use third-party tools for creating complex passwords. The best thing about these tools is that you don’t even need to remember your password. These tools will remember your complex password.

It is important to make sure that your employees are also using strong passwords. Your employees should use complex passwords for accessing their email accounts.

4. Create a cybersecurity plan

You should also create a comprehensive security plan. This security plan will help your enterprise in avoiding various online threats. It doesn’t matter if you are a small organization. Every organization should develop a strong cybersecurity plan.

There are various guides that you can refer to for creating your cybersecurity plan. You need to constantly upgrade your cybersecurity plan. It should include all the basic policies, requirements, guidelines and requirements. You should also include email communication in your cybersecurity plan. Most companies forgot about including email communication in their plans. Also, make sure that you are regularly reviewing your plan.

5. Educate your Employees

Email is sent by almost every employee. Thus, you should give proper training to your employees. It is important to do regular security meetings. You should teach basic security practices to your employees. They should know about basic security practices like using strong passwords. Your IT department can give some tips to your employees.

Most of the security breaches happen due to ignorant employees. Thus, it is important to educate your employees about basic security practices. You should update your security rules regularly. Also, make sure that every employee has a copy of your security regulations.

6. Use antivirus

Most of the antivirus comes with mail filters. They will check your emails for malicious content. Antivirus programs can also check your files for viruses and malware. This will ensure that you are only opening legitimate files. Thus, antivirus programs will prevent your network or devices from getting hacked. You can also set your mail proxy with an antivirus program. This will allow your antivirus to block malicious emails from your employee’s inbox.

Antivirus programs provide various features to their users. You can use these features for protecting your organization. Most companies don’t use mail filters that come with antivirus programs. Also, you should include all the information into your employee cyber training program. They should know how to use antivirus effectively.

Conclusion

Most companies think that it is difficult to secure their website or email. They need to invest a lot of money in securing their networks. But, it is very important to secure your business data. A data breach can disrupt your business operations. Sometimes data breaches can shut down your whole business. Most people think that email communication is not secure. Hackers can easily intercept your email. Thus, you should encrypt your emails. This will ensure that only your clients can access your documents. You should educate your employees about basic security practices. Make sure that your employees are using strong and complex passwords. If you want more information about email security, then you can contact Bleuwire.

Contact us today to learn about Bleuwire™  services and solutions in how we can help your business.